Legal content and Publications

Business Registration

URSB is mandated under the Uganda Registration Services Bureau Act Cap 210 to register all business entities in Uganda which are required by law to be registered. The directorate of Business Registration is responsible for the registration of:

• Public/Private companies

• Foreign companies

• Legal documents

Benefits of Registering a Company/Document

• Obtain legal Identity/status

• Safeguard your business name by acquiring a trade name.

• Access opportunities like loans, tenders, financing etc.

• Business formalisation creates more employment opportunities through business expansion.

• Enables registration for licenses e.g., Investment, trading and taxation licenses.

• Better marketing and advertising opportunities for increased clientele

• Improved competitiveness in the regional market

Registering a Local Company

Local Company Limited by Shares, one needs to:

1. Reserve the name to be used

2. File the following documents with the Registrar of Companies;

• Companies Registration Form (s.18)

• Memorandum and Articles of Association (if any)

• Other Company forms

• 1. A1 – Statement of Nominal Capital

Local company Limited by Guarantee, one needs to:

1. Reserve the name to be used

2. File the following documents with the Registrar of Companies;

• Company Registration Form (s.18)

• Memorandum and Articles of Association

After the company has been registered, the following forms must be filed (Company Returns).

• Company Form 20 – Particulars of Directors and Secretaries (Within 14 days)

• Company Form 18 – Notice of Situation of Registered Office & Postal Address (within 14 days)

• Company Form 10 – Return of allotment (within 60 days)

• Form of Annual Return for a company limited by shares (to be filed once every year).

Registering a Foreign Company, the following documents are required;

1. Certified copies of the Memorandum of Articles of Association/Charter/ Constitution and Certificate from the country of origin duly witnessed.

2. Registration forms;

• Form 24 – Particulars of Directors and Secretary

  • Form 13 – Statement of all subsisting charges Form 25 – List of Names and Addresses of Persons Resident in Uganda authorised to accept service on behalf of the company.

  • Form 26 – Address and Principal Office of Company.

Ordinary Passport

A passport serves as a travel document issued to Ugandan citizens for the purpose of traveling abroad. Applications are done online through the DCIC Passport Portal.

Required Documents - Ordinary:

• National ID or National Identification Number

• Recommendation Letter and Recommender National ID

• Documents supporting your profession (if applicable)

Required Documents - Minors:

• Birth Certificate

• Parents NID

• Parents Passports

• Letter of consent from Parents

• If child is adopted, attach adoption order from High Court of Uganda

Steps for Application

• Step 1: Go to the Passport Portal

• Step 2: Accept the terms and conditions displayed in the Disclaimer.

• Step 3: Answer simple security questions

• Step 4: Complete the passport application form

• Step 5: Print Passport Application Payment Advice Form.

• Step 6: Make payment for the selected type of passport using the selected payment method in the selected bank.

• Step 7: Schedule appointment for a date of your convenience using the scheduled appointment link on the home page.

• Step 8: Print Passport Application Appointment Form.

• Step 9: Report to the selected passport Centre with the passport appointment form with the appropriate application requirements displayed on the website, for enrollment.

Fees

1. Ordinary Passports cost 250,000 UGX.

2. Express Processing Fee an extra 150,000 UGX paid separately in a bank.

PROCEDURE FOR PASSPORT APPLICATION

Please follow the following steps to make an online passport application:

Step 1: Navigate to the passport portal. obtained from; https://passports.go.ug

Step 2: Click the "Start New Application” link to start a new application.

Step 3: Accept the terms and conditions displayed in the Disclaimer.

Step 4: Answer simple security questions.

Step 5: Complete the passport application form.

Step 6: Print the Passport Application Payment Advice Form.

Step 7: Make payments for the selected type of passport using the selected payment method.

Step 8: Schedule an appointment for a date of your convenience using the “Schedule Appointment” link on the home page.

Step 9: Print the Passport Application Appointment Form.

Step 10: Report to the selected passport center with the passport appointment form and the appropriate application requirements displayed on the website for enrollment.

How to obtain a birth certificate

Where a child is born in a medical facility, the  administrator  of  the  medical  facility records   the   birth,   and   issues   a   birth  notification record.

Where  a  birth  occurs  in  the  community, the sub county chief/town clerks records the birth, notifies the Registration Officer and issues a birth notification record. Mother/father/declarant  visits  NIRA  offices  of the area, and presents the following:

I. Notification  Record  from  medical  facility  or from sub county chief/ town clerk.

II. Duly filled NIRA notice of Birth form 3.

III.National Identification card/ NINs of parents.

IV.Payment receipt from a bank of UGX 5000/= for a citizen or $ 40 for non-citizens. It’s free for refugees. Mother/ father /declarant is issued with a birth certificate.

How do I register a death and receive a death certificate?

Death occurring in medical facilities

Where  a  death  occurs  in  a  medical  facility  the administrator  of  the  medical  facility  records 

the  death,  notifies  the  registration  officer,  and issues a death notification record evidencing the

occurrence of the death in the Health facility.

Death in a Community

Where  a  death  occurs  in  the  community  the sub county chief/town clerk records the death,

notifies the registration officer and issues a death notification record evidencing the occurrence of

the death in the community.

What does one need to process a death certificate?

1.A Death Notification Record from a medical facility or from sub county/Division

2.Medical cause of death from hospital issued by  the  medical  doctor  who  attended  to  the 

deceased  or  a  postmortem  report  from  a pathologist who conducted the postmortem

3.Attach Photocopy of the national Identification card of the applicant and present the National

ID card of the deceased.

4.Payment receipt in the names of the deceased from the bank of UGX5000/= for citizens and

USD 40 for non-citizens

5.A death certificate is free for a refugee that dies  in  Uganda  on  presentation  of  proof  of 

Refugee status

HOW TO REGISTER BIRTHS AND DEATHS NIRA (HEADQUARTERS)

National Independence Grounds,

Kololo Airstrip, P.O.Box 26529,

Kampala, Uganda

www. nira.go.ug

HOW TO REGISTER FOR A NATIONAL ID

A.REQUIREMENTS FOR NATIONAL ID CARD REGISTRATION FOR CITIZENS BY BIRTH

•An LC I letter detailing the applicant’s parents’ names, tribe, clan and this letter should be stamped by the DISO.

•Photocopy of parents National IDs if they are alive, in case they are deceased, the letter of recommendation should clearly indicate so.

•Any other supporting document like a birth certificate.

B. REQUIREMENTS FOR NATIONAL ID  CARD REGISTRATION FOR CITIZENS BY

REGISTRATION

•All the requirements in “A” above.

•Copy of Certificate of Citizenship by naturalization or certificate of citizenship by registration as appropriate.

•Any other supporting documents e.g copy of birth certificate, passport, Marriage certificate, academic documents, driving permit, baptism card, voter’s card etc.

•Copy of NID of parents (Where available).

C.REQUIREMENTS FOR NATIONAL ID CARD REGISTRATION FOR DUAL CITIZENS

•Copy of Certificate of Dual Citizenship issued by DCIC

•Passport(s) of the applicant

•Copy of NID of parents (where available).

How much does it cost to get a NID card?

The National ID card is issued free of charge for the first time but a fee of UGX 50000/= is

charged upon replacement of a lost, damaged or defaced card.

I registered and have never got  my National ID card.

•Issuance of National ID cards is done continuously at the NIRA district offices across the country and the five KCCA Divisions of Kampala

•Dial *216# to check for the following;

Application Requirements

Status of application

Replace ID

Correction of ID Information

Check NIN

www.nira.go.ug